Accessible PDF Documents: 7 Key Tips to Create and Repair Them for Accessibility

Making PDFs accessible to people with disabilities is a critical step towards fostering an inclusive and equitable society. Accessible PDF documents ensure that everyone, regardless of ability, can access, read, and engage with content, which is especially important for those relying on assistive technologies like screen readers. When PDFs are properly formatted, they provide a seamless experience for users with visual impairments, cognitive disabilities, or other accessibility needs.

This guide presents 7 essential tips to help you create and repair accessible PDF documents. Whether you’re creating new PDFs or retrofitting existing ones, these tips will ensure that your documents meet accessibility standards and are usable by a broader audience.

1. Use Accessible PDF Creation Tools: Start with the right software or tools designed to create accessible PDFs. Many tools, such as Adobe Acrobat and Microsoft Word, offer built-in features that help you create PDFs with accessibility in mind.
2. Add Descriptive Text for Images: Ensure that all images in your PDF include meaningful alternative text (alt text) to help those using screen readers understand the content.
3. Structure Content with Headings: Use proper heading structures (e.g., H1, H2) to ensure that the content is logically organized. This helps screen readers navigate the document effectively.
4. Ensure Proper Tab Order: Make sure that the tab order for interactive elements, such as forms or links, is logical and intuitive for users navigating with a keyboard.
5. Tag Documents Correctly: Tags are essential for proper document structure. They provide information about the structure and content to screen readers, ensuring that users experience the document as intended.
6. Test with Assistive Technology: Regularly test your PDFs with screen readers or other assistive technologies to identify and resolve any issues that could hinder access.
7. Use High Contrast and Readable Fonts: Opt for high-contrast text and legible fonts to ensure that people with low vision can easily read your PDF.

Have questions on making your PDFs accessible? Hurix Digital can help! Contact Us Now.